Introduction
The OTTOP Group sources components and materials domestic. We therefore recognize that our supply chain activities have a broad impact, with our responsibilities extending beyond our own operations, and into those of our suppliers. We also recognize that there are local and national differences in standards in relation to many aspects of a supplier’s business, however there are a number of minimum standards that must be achieved by all and are set out in this policy.
OTTOP’s Responsible Sourcing Policy (RSP) was developed in 2022 to reinforce our commitment of working together with our suppliers towards a long-term, sustainable and successful future for all parties. Some elements of this policy have been in place for several years, and are formally documented for the first time. OTTOP together with its suppliers must adhere to the United Nation’s 10 Principles of the Global Compact covering: Human Rights, Labor, Environment, and anti-corruption.
Scope
This policy applies to all OTTOP Group employee engaged in purchasing and sourcing activities. It applies also to consultants, contractors and agency staff in relation to their work for, or on behalf of, OTTOP. The purpose of this policy is to set out the key elements and principles of sourcing.
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The key principles governing all OTTOP Divisions purchasing activities, in particular sourcing of finished goods and raw materials, in a compliant and responsible way, and in a way that is consistent with OTTOP’s Code of Conduct and values;
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Specific procedures which must be followed by all persons involved in sourcing, and the key principles must be adhered to by our suppliers.
People
Key suppliers and manufacturing contractors must be reviewed to validate their compliance with UN guidance on human rights. Suppliers are expected to treat their workers equally and with respect and dignity.
OTTOP must be satisfied that there is adequate supporting evidence that forced labor and child labor are prohibited; wages are at least above minimum legal standards; working hours comply with local directives and no employees work more than 60 hours in any given week. Appropriate HR policies are in place.
Environmental
We will encourage our key suppliers, including manufacturing contractors to measure, manage and report their carbon emissions. We must work with these suppliers to ensure that they continuously improve their product packaging in terms of weight, recyclable content and use of plastics. All hazardous waste and hazardous substances use within the manufacturing process must be declared to OTTOP.
We will add value to our products and services to support sustainability markets, and reduce operating costs through improved resource management eg, water, waste, energy, carbon, employee engagement. Reducing reputation risks and communicate actions. Strive to raise awareness in the community, encourage participation and train employees in environmental and social matters.
Economic
We will add value to our products and services to support sustainability markets by improving as follow:
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add value to our products and services to support sustainability markets.
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integrate sustainability into our existing business models, accounting and reporting.
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reduce operating costs through improved resource management eg, water, waste, energy, carbon, employee engagement.
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manage risk of operational disruptions e.g. resource scarcity, climate change impact, or community risks.
Health and Safety
For key suppliers and manufacturing contractors, must be satisfied that the supplier has implemented adequate procedures to maintain a safe and secure environment, and that there is a clear, publicly-available health and safety policy statement in place.
The supplier must evidence the existence of an appropriate health and safety risk management system and first aid.
IT security and data protection
OTTOP consider the IT security of any new supplier relationship. This risk may be heightened if the suppliers’ systems and processes will interface in any way with OTTOP (as may be the case, for example, when warehouse providers’ systems are synchronized with OTTOP’s). OTTOP awared assurances from the suppliers regarding their IT security controls, and their activities to raise awareness of IT security risks.
If data need to be sent to the supplier in the course of running the business, then a data processing agreement must be put in place, or a specific new paragraph added to the agreement.